ABSTRACT SUBMISSION GUIDELINES
The 6th ESWI Influenza Conference welcomes the submission of abstracts on the following scientific topics:
Session 1: Clinical impact and diagnostic approaches
Session 2: Virus structure and replication
Session 3: Epidemics and pandemic threats
Session 4: Viral factors in pathogenesis
Session 5: Immunology
Session 6: Mathematical modelling
Session 7: Antivirals and resistance/Monoclononal antibody therapies
Session 8: Animal flu-ecology and epidemiology of animal influenza
Session 9: Vaccines: current and novel approaches
Session 10: Genetics and evolution of virus and host
Session 11: Evaluation of vaccine safety and effectiveness
Session 12: Risk management and mitigation of epidemic and pandemic threats
Session 13: Maternal immunization
Session 14: Host factors in pathogenesis
Session 15: Late Breakers
All abstract authors are asked to choose a scientific topic during the submission process.
Call for Abstracts
We encourage work that introduces new ideas and conceptualizations, research and understandings to the field. Please read the following guidelines carefully before submitting your abstract:
- Abstracts can only be submitted online via the conference profile on our website; submissions by fax, post or email will not be considered.
You will need to create an online user profile, but you need not pay the registration fee to be able to submit an abstract.
- All abstracts must be written in English.
- It is the author’s responsibility to submit a correct abstract. Any errors in spelling, grammar or scientific fact in the abstract text will be reproduced as typed by the author. Abstract titles will be subject to a spell check if the abstract is selected for presentation.
Late Breaker Abstracts
Late breaker abstracts present data gathered after the regular abstract submission deadline closes that is of unquestioned immediate significance. Data analyzed after the regular submission deadline (15 May 2017) should not be submitted as late breaker research if the data does not meet an extremely high scientific threshold. A small number of late breaker abstracts will be accepted to be presented orally or as posters at the conference. Late breaker abstract submissions will be open until 15 August 2017.
Technical questions regarding the abstract submission system should be addressed to the abstract support team at firstname.lastname@example.org
Policies for Abstract Submission
Abstracts should not include libelous or defamatory content. Material presented in abstracts should not violate any copyright laws. If figures/graphics/images have been taken from sources not copyrighted by the author, it is the author’s sole responsibility to secure the rights from the copyright holder in writing to reproduce those figures/graphics/images for both worldwide print and web publication. All reproduction costs charged by the copyright holder must be borne by the author.
An abstract which has been previously published or presented at a national, regional or international meeting can only be submitted provided that there are new methods, new findings, updated information or other valid reasons for submitting that can be provided by the author.
If preliminary or partial data has been published or presented, the author is required to indicate the details of the publication or presentation as well as the reasons for submitting the abstract to the 6th ESWI Influenza Conference. This information will be considered by the Scientific Programme Committee when making final decisions.
If the author neglects to indicate the details of when and where the preliminary or partial data has been published or presented, and the reasons for resubmitting (new methods, new findings, substantially updated information or other valid reasons), and if evidence of previous publication or presentation is found, the abstract will be rejected.
The conference organizers regard plagiarism as serious professional misconduct. All abstracts are screened for plagiarism, and when identified, the abstract and any other abstracts submitted by the same author are rejected.
Conference Embargo Policy
In the case of the 6th ESWI Influenza Conference, as with most scientific/medical conferences, all conference abstracts are released to delegates and media under a strict embargo policy. A detailed breakdown of the embargo variations for different types of abstracts is available below. All regular delegates, presenters and media are asked to respect this policy.
Information about the oral abstracts may not be published or presented before the start of the session at the 6th ESWI Influenza Conference in which the abstract is being presented.
- Poster Exhibition Abstracts
Information about the poster exhibition abstracts may not be published or presented before 10:00h (EET) on Friday, 8 September 2017.
Abstract Submission Process
Before submitting an abstract, a conference profile needs to be created. One or several abstracts can be submitted from the Conference Profile. After an abstract has been created, modifications can be made until the submission deadline.
The final deadline to submit the abstract is 15 May 2017, 23:59 Eastern European Time.
Choosing a scientific topic
The scientific topic is the topic under which your abstract will be reviewed and later published in the conference printed matters if accepted. During the submission process, authors will be asked to select one scientific topic for the abstract. The scientific topic which best describes the subject of the abstract should be chosen.
Abstracts under all topics and without exception should be structured as follows:
Indicate the purpose and objective of the research, the hypothesis that was tested or a description of the problem being analyzed or evaluated;
Describe the setting/location for the study, study design, study population, data collection and methods of analysis used;
Present as clearly and detailed as possible the findings/outcome of the study, with specific results in summarized form.
Briefly discuss the data and main outcome of the study. Emphasize the significance for influenza prevention, treatment, care and/or support, and implications of the results.
A standard font, e.g. Arial, should be used when formatting the text. This helps to prevent special characters from getting lost when copying the text to the online abstract submission form. Ensure to check the final abstract with the system’s preview function before submission, and edit or replace as necessary.
The abstract text body is limited to 450 words. Titles are limited to 30 words.
A maximum of three tables and three graphs/images can be included: a graph/image (in JPG, GIF or PNG with ideally 600 dpi) counts as 50 words and a table counts as 10 words per row.
ESWI may wish to report on your contribution to the Sixth ESWI Influenza Conference via Social Media. Provide a 100 characters tweet that summarizes the main message of your work (ESWI will add the following hashtag: #eswiconference17). Tweets will not be included in the total word count.
After submission of the abstract, a confirmation email will be sent to the abstract submitter. In order to receive this important communication, please ensure that emails from email@example.com are not considered as spam by your e-mail provider.
Abstract Review and Selection Process
All submitted abstracts will go through a blind peer-review process carried out by an international reviewing committee. Each abstract will be reviewed by at least two reviewers.
Final selection of abstracts will be done by members of the Scientific Programme Committee in May 2017. The highest-scoring abstracts will be selected for oral presentation. The majority of the remaining submissions will be displayed in the Poster Exhibition.
Notification of Acceptance or Rejection to Corresponding Author
Notification of acceptance or rejection will be sent to the submitting (corresponding) author by 7 June 2017. Please note that only the corresponding author will receive mail concerning the abstract and is responsible for informing all co-authors of the status of the abstract. Authors whose abstracts have been accepted will receive instructions for the presentation of their abstract. In order to receive these important communications, please ensure that emails from firstname.lastname@example.org are not considered as spam by your e-mail provider.
Rule of One
Each presenting author may present only one abstract at the conference. The number of submissions is however not limited. Should an author have more than one abstract accepted for presentation, a co-author must be named as presenting author for such abstracts.
Publication of Accepted Abstracts
Your abstract, if accepted, will appear in its full form in the abstract book (electronically available on usb), and on the conference website.